The order book — the order book, from the CRM spine (deal facts edited in Zoho CRM; the Budget Manager sheet was retired and frozen 31 Aug 2026 — D-F17). ONE probability: the deal’s Probability in the CRM (Board Probability retired 2 Sep 2026 — D-F19). Cost & margin come from Simpro — the job for signed deals, the quote the deal is priced on (CRM “Simpro Quote ID”) for pipeline deals; no Simpro link = margin blank, flagged. Click a column header to sort; click a deal for its schedule & order-book note; ↗ opens the deal in Zoho CRM.
The financial years, separated — P&L (revenue recognised when earned, completion-dated) on top; cash (when money actually moves) beneath; the deferred-income bridge between them. FY = calendar year, ex-VAT.
Why cash ≠ P&L — the deferral machine, live
Per-deal split by FY — how each deal's revenue lands across the years (bold = recognised, “+” = still to come at install, “w” = probability-weighted pipeline). Toggle for the cash view.
Cash in & out by month — ex-VAT. Projections from the per-deal payment schedules; actuals: money in from Xero payments, cost incurred from Simpro (frozen-sheet grid shown for history). Dark/green up = in (solid dark = actual, green = projected); grey/tan down = out. Hover for values.
Month by month — click a month for the per-deal breakdown. “Actual” = received/paid per the frozen sheet's grid (Xero/Simpro-derived actuals replace this at the next engine mode rev — L-F17); “projected” is Ben's forecast.
The Monday cockpit — the weekly finance meeting's 15 standing questions. Green = answered live from the engine; grey = its feed (Simpro / Apron / Xero scheduled tasks) lands at programme row E2.
Why these numbers can be trusted — every figure is computed deterministically and tied to an independent control. Ties that fail are shown, never hidden.
Open flags — tie-or-flag: where a figure cannot be tied it is flagged, never estimated
Contractor bills — checked by the engine against the approved rate card, the Simpro schedule and the site forms; ops confirm quantities in the Ops Hub, finance prices and posts here. Claude posts nothing.
Approved rate card — finance-owned (Kimberley has the final say). Current rows only; history is date-versioned in the database. Changes are logged with the approving director.
Float delta
The engine's cash curve runs in parallel against Float — prove-then-absorb. Nothing switches over until Kimberley and Lee consent after 2–3 clean cycles. The automated Float feed lands with the scheduled task set (programme row E2); until then the comparison is run at month-end and reported in the parallel-run pack. The first parallel cycle is the August close (~5–10 Sept).